Swedish Chemicals Agency (KemI) and Ministry of Environment and Spatial Planning of the Republic of Serbia are the lead implementing organizations for the project «Chemicals Risk Management in Serbia» funded by Swedish International Development Cooperation Agency (Sida). The Overall Objectives of the project is contribution to the minimization of adverse effects of chemicals on human health and the environment, creation of preconditions for access to EU and establishment of free movement of goods in order to improve chemical safety and obtain sustainable development in the Republic of Serbia. The project specific objective is contribution to the establishment of adequate institutional capacity and creation of appropriate administrative tools for achievement of adequate chemicals control. The main instrument for project implementation is institutional cooperation between the KemI and the Ministry of Environment and Spatial Planning of Serbia and other relevant authorities through sharing experience on legislation, institutional building and enforcement. In order to implement this project it is necessary to establish the Project office with two employees: the Project Coordinator and the Project Assistant.
PROJECT OFFICE
The main purpose of the Project office is to facilitate the project administration and to coordinate the project execution.
Members of the Project office are Project Coordinator and Project Assistant who are engaged in execution of the Project according to the terms below.
Project office is located at the Ministry of Environment and Spatial Planning of the Republic of Serbia.
PROJECT COORDINATOR
The Project Coordinator coordinates the planning and project execution and is responsible for fulfillment of the Project activities.
The Project Coordinator is engaged during the Project office operation period defined by a Specific agreement between Sida and the Ministry of Environment and Spatial Planning.
Project leaders from Ministry of Environment and Spatial Planning and KemI supervise the Project Coordinator’s work.
Terms of references for Project Coordinator
The Project Coordinator coordinates the planning and project execution.
The Project Coordinator will in particular perform the following duties:
- Coordinate the Project Office and all activities related to the Project
- Secure that project activities are executed and followed up in accordance to the standards of professional and ethical competence and integrity
- Manage and coordinate all project implementation activities and close cooperate with project leaders
- Prepare detailed planning and ensure that planned activities are carried out according to the annual plan
- In coordination with project leaders plan in details of individual Project activities (arrangement, duration, content and subject).
- In coordination with project leaders prepare tasks for domestic and regional experts engaged for the Project
- Coordinate, monitor and supervise the activities of short-term consultants providing services to the project
- Collaborate with KemI and Ministry of Environment and Spatial Planning in cases where help is needed to overcome problems arising during the Project execution
- Support the Project Assistant and supervise his/her work
- Participate in meetings/workshops/trainings organized during the project
- Report on any circumstances of a critical concern to the Project leaders
- In coordination with the project leaders prepare reports in accordance with requirements and formats set by the Project
- Participate at the meetings of the Steering Committee and assist in reporting on the progress of the project
- Develop contacts with national institutions and non-governmental organizations that take part in the realization of the Project
- Ensure that all authorities in charge and other interested parties are informed about the goals and enforcement of the Project.
Required qualifications and skills:
- University degree in the field of natural science or engineering (preferentially in chemistry area)
- Working experience in the project implementation (previous experience in projects related to chemical management shall be considered an advantage)
- Good project management skills (preparation, implementation, monitoring, evaluation and reporting)
- Good communication skills, ability for team work, skills for handling problem situation and ability to work under pressure
- Working knowledge and experience with information technology (MS Office)
- Excellent knowledge of English language (verbal and written skills)
PROJECT ASSISTANT
The Project Assistant is responsible for the financial, procurement and administrative issues of the Project office and shall assist the Project coordinator in the implementation of the project.
The Project Assistant is engaged during the Project office operation period defined by the Specific agreement between Sida and the Ministry of Environment and Spatial Planning.
The Project Assistant is supervised by the Project Coordinator and the Project leaders
Terms of references for Project Assistant
The Project Assistant will in particular perform the following duties:
Financial:
- Assist in drafting of the financial procedures (invoices, accounting) according to relevant legislation
- Monitor of the financial procedures regarding to supply of the goods and services
- Draft and submit of the financial reports in accordance with timeframe established with the project
- Monitor of the financial transactions related to supply of goods/services and timely payment thereof
Procurement:
- Draft, update and assist in implementing of the procurement plan
- Review the specification and characteristics of bids to ensure comprehensiveness, accuracy and compliance with quality standards
- Assist in implementing legal procurement and tender procedures, ensuring competitiveness, quality and specific requirements according to the law
- Control and monitor the suppliers of services with respect to timely and quality delivery of goods and services
- Draft the legislative documentation for the project such as contracts with consultants
Administrative:
- Assist Project coordinator in monitoring of the implementation of the project activities
- Coordinate in the process of the annual audit
- Perform administrative and legal procedures related to the management of the project
- Organize and participate in meetings/workshops/trainings according to the project needs
- Coordinate his/her administrative work with the project leaders
Required qualifications and skills:
- Preferably university degree in the field of economy, finance, business administration or in the field of law
- Knowledge and experience on project financial management
- Basic project management skills (project preparation, implementation, monitoring, evaluation and reporting)
- Good communication skills, ability for team work, skills for handling problem situation and ability to work under pressure
- Working knowledge and experience with information technology (MS Office)
- Excellent knowledge of English language (verbal and written)
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